the Eastern Valley Association
at Windsor United Baptist
November 5, 2005
74 people registered
representing 23 churches.
Moderator Rev. John Beers called the meeting to order and
Host Pastor, Rev. Jeffrey White, welcomed everyone to
Windsor Baptist Church and led in a devotional entitled
“Race of the Faithful Life” based on Hebrews 12 and 1
Corinthians 9:24ff. We then sang the hymn “Gentle Shepherd”
and Jeffrey led in Prayer.
Moderator John Beers welcomed new pastors (Brian Reid,
Darryl Dykens, Todd Coldwell, Devon Johnston) guests and
The rules of order were read by the clerk.
Rev. Peter Lhones opened the session with prayer.
A special presentation on Racial Justice was presented. This
was a repeat of the session our Social Action Committee
offered in November 2004. Rev. Hedley Hopkins acted as
facilitator. The presenters were: Elias Mutale (CABC Racial
Justice Committee), Mrs. Geraldine Browning (Gibson Woods
Baptist Church), Mrs. Carolyn Thomas (African United Baptist
This was a moving and challenging presentation and was
greatly appreciated by all in attendance.
Rev. John McNally offered prayer following the presentation.
Minutes: The minutes were presented by the clerk.
Several corrections were made: p5. South Rawdon celebrated
the 100 anniversary of the Baptist Union not an anniversary
service; p6. Marilyn Heber misspelled; p2. Kingswood Camp
names were added in November not at Spring Association.
Motion: (Wayne Merrill/Elizabeth Smith) To accept the
minutes. Motion carried.
Moderator John Beers announced that we would be adopting all
the reports in the book together and that any action items
would be dealt with later. He then offered the opportunity
for people to comment on the reports or to present any
report that was not in the book.
Kingswood Camp: Dr. Glenn Wooden commented on the
Kingswood report. He noted that tests on the water had not
been good. Both E-Coli and Total Coliform had been present
in the well water. He noted that this problem may have to be
remedied before the camp can be opened again. This may mean
Rally In The Valley / Youth Association: Todd Colwell
gave an update on the youth work and noted that a web page
had been established for Rally in the Valley. It is
www.ritv.ca. He reported on
the two recent Rallies and announced that the next one will
be held at Kingsway Assemblies on November 20. This Rally
will focus on Tidal Impact.
Social Action: Rev. Hedley Hopkins commented on the
up coming workshop on abuse which will be held at Hantsport
Baptist Church on November 12 from 9am - 12 noon. He also
noted that the Social Action Committee is recommending the
book “Wars Are Never Enough” by John Keith as a good
resource for pastors and leaders.
An offering was received as Elizabeth Smith played
Chaplaincy Committee: Rev. Jeffrey White offered an
oral report as there was no written report. He noted that
the committee has not been active in their role to support
and encourage our chaplains. Jeffrey apologized and noted
that he will not remain as chair of this committee.
Regional Minister’s Report: Rev. Ron Baxter commented
on his report noting 7 things:
1. There is a special meeting for pastors at Pereaux Baptist
Church on November 16 with Rev.
Greg Jones and Dr. Malcolm Beckett.
2. Tidal Impact is coming in the summer of 2006. He urged
churches to become involved in this
3. The Annual Eastern Valley Pastor 7 Deacons Workshop will
be hosted by the Harmony UBC
from 9am - 3pm on Saturday, March 11/06.
4. There will be a special service at Zion Baptist Church on
Thursday, April 20 celebrating the
100th anniversary of Baptist Union.
5. A DVD is available which was made for the celebration of
the Baptist Union.
6. We are one of two Associations who have contributed more
to UIM this year than last year.
7. There is an electric organ available for donation to a
church by a couple in the Association who are “downsizing.”
Stewardship: Rev. Marc Potvin commented on the
treasurers report and noted that at present we have a
deficit of $10,819.98. There are two reasons for this: 1)
Church allotments are down 2)Expenditures are up as we
increased chaplaincy hours and are helping support the
Kingswood Camp director’s salary.
Marc then presented the budget for 2006 noting that we will
continue to support the director’s salary at Kingswood camp.
He noted that we were not able to offer a $10,000 grant to
Kingswood which had been requested. He encouraged churches
to look at their giving noting that is every church gave the
recommended $17 per worshipper there would be no problem.
Motion: (Marc Potvin/Roger Cann) That we accept the
budget for 2006. Motion carried.
Marc outlined the process for being reimbursed by the
treasurer for expenses. Write a note explaining the expense
with your name, address and copy of receipts, and mail it to
the Association address. Cheques are issued once a month,
usually in the first week.
Marc also noted that the Stewardship Committee had received
the audited financial statements for the year 2004.
Motion: (Marc Potvin/Jon Levy) That the audited
statements be received. Motion carried.
Liability Insurance: Marc also noted that the
Stewardship Committee had sent out a survey to see how many
churches would be interested in the plan to be our own
policy holder for abuse insurance. The result thus far
indicate that about 2/3 are interested. He also noted that
many churches do not have any abuse policy in place. Marc
then asked if we wish to pursue this idea. It was agreed to
continue with the idea.
Leadership And Development: Ellen Hunt commented on
the Leadership and Development report noting that they had
expanded their work and now are working in three new areas
besides interviewing candidates for Association licenses.
They are: 1) Helping with training leaders for Kingswood
camp. 2) Working with Youth association. 3) Working
alongside the Regional Minister and the Board of Ministerial
Ellen then presented the names for new and renewed
Association licenses and had each stand as their name was
Motion: (Ellen Hunt/Allison Trites) That the names be
accepted and licenses granted. Motion carried. Dr.
Allison Trites offered prayer for the license holders.
Nominating Committee Report: The clerk noted several
corrections which needed to be made to the report. Moderator
John Beers noted that there were several openings and
suggested that if anyone had nominations to fill them they
could send them to him and the nominating committee would
work to fill the openings.
Motion: (Ron Baxter/Elizabeth Smith) That for any
vacancies on the Nominating Report names be submitted to the
Past Moderator and he, in consultation with the executive
would seek to fill them. Motion carried.
Rev. David Shaw offered thanks and appreciation for the
format of this Association meeting.
Motion: (Terry Coldwell/Clarence Bungay) That we
accept the reports as written or presented orally. Motion
Rev. John Beers expressed appreciation for the privilege of
being moderator. He also noted that he would like to try to
help coordinate events within our association and if people
would let him know of any special events being planned in
their churches he would try to help coordinate them.
Vice Moderator Graham Thomas closed in prayer.
Spring Association will be held on May 6.
Place to be determined.