Council Meeting of
the Eastern Valley Association
February 21, 2009
Acadia Divinity College
9 am to 12.30
Present: Glenn Wooden, Ron Baxter, Bob Douglas, June Keddy,
Ellen Hunt, Marc Potvin, Allison Magee, Brian Wheaton, Linda
Regrets: Jan McGuire, Jennifer Smart, Pamela Estey
Glenn opened with prayer
Reviewed Chairpersons for Committees
Leadership Ellen Hunt
Missions - Brian Wheaton
Stewardship Marshall Jones (maybe)
Evangelism Jan McGuire (maybe)
Social Action Jennifer Smart
Chaplaincy June Keddy
Kingswood Camp Allison Magee
Suggestion: When putting the reports in booklet form for next
fall meeting – put all the committee reports together.
Council Minutes – Received the council notes from September 27,
2008 meeting which will be put into minutes—vote by E-mail.
Association Minutes: November 1, 2008 Avonport Baptist Church
Glenn Wooden and Linda Shreve will send corrected minutes to
council by E-mail.
We will have an E-mail vote on acceptance.
Business Arising from Council Minutes
Bob Douglas requests that only 1 signature on checks be
sufficient — often signing authorities live in different areas
and it is hard to find a time to get together. Maybe have the
chair of the Stewardship committee check treasurer’s books once
NOTICE OF MOTION for May meeting to change the By Law in
November to “One of either Vice Moderator, Moderator or
Treasurer have signing power on checks and have the chair of the
Stewardship Committee check books once a month.
Business Arising from Association Minutes
1. Evangelism Committee – no report
2. Kingswood Camp Committee: Allison Magee
New Eastern Valley member on committee is John Pierce
Camp is $14000 in debt over the last 2 years
Hope to raise money with fundraisers—optimistic about covering
half the debt this way
Donations to Camp are down
Increasing fees for camp (the camper’s fees do not cover his/her
stay at camp)
Committee is meeting on Feb. 26, 2009—they are asked to come
back with their fundraising ideas
3. Leadership Committee: Ellen Hunt
More communications is needed between Board of Ministerial
Standards, Leadership Committee, churches and students in order
to help applicants (students)
Motion: Ellen Hunt/Bob Douglas moved that the Leadership
committee develop two new forms for the Application for
Association Licenses to Minister-- One for first time applicant
and another for renewal application. Motion Carried
Ellen Hunt will do up forms and show them to Allison Magee to go
Kingswood camp - need more leadership training for counselors
Two full training packages (one for 1st year counselors and one
for 2nd year) were put together a few years ago—should be found
and used by the camp
There should be close communication between camp and
Association—Leadership will work on this.
Rally In the Valley is still going strong but the NEED is to
help churches that don’t have Youth Pastors right now.
Suggestion: Director of Youth and Family, Dale Stairs, would
like to invite Dave and Rene Gardar to hold workshops on Sept.
18/19, 2009 for people who want training in mentoring and
leading our youth.
Convention is willing to provide funding for travel and lodging
for the Gardars. Association would need to provide $600—($300
for Dave and $300 for Rene.)
Bob Douglas suggests that Leadership Committee talk with Social
Action and Missions committees to find monies ($600) out of
their 3 budgets
CONSENSUS OF THE COUNCIL is to say “yes” to the idea of inviting
Dave and Rene if 3 committees are able to come up with the
money. Ellen will look into this.
Ellen suggests that it is very important for Pastors to have a
place for scheduled retreats where they can relax, talk and be
of help to each other. Sterling Gosman has been an advocate for
4. Missions Committee: report attached
5. Social Action Committee – no report
6. Financial report: report attached
Motion: Bob Douglas/Ellen Hunt moved the adoption of Financial
Report Motion carried
7. Chaplaincy Committee:
Discussion of Don Ehler Fund and chaplaincy at Dykeland Lodge.
This fund was set up in 1996 to support the Chaplain at Dykeland
Lodge. Goal was reached in 2007—Association is now receiving
interest. We need to increase hours at Dykeland and use this
MOTION: Bob Douglas/Brian Wheaton moved to increase Dykeland
paid hours from 8hrs to 11 hours a week at $18.35 per hour the
lst of March 2009 and that it will be reviewed on an annual
basis depending on funds received from the Don Ehler Endowment
Fund. Motion carried
Suggestion: Pull out all information on the Don Ehler Endowment
Fund to make a formal document.
Next Association Meeting May 2, 2009 at Kingswood Camp.
Next Council Meeting – September 12, 2009 Glenn Wooden give
notification of location at a later date
Respectfully submitted by Linda Shreve